Joining the Essex Football Club Community
club affiliatION DETAILS FOR 2020/21 SEASON
Online FA Whole Game System
When the 2020/21 season can begin will be in-line with Government guidance and advice, but we want to ensure that, when the time arrives, football in Essex is best placed to get back to playing at the earliest opportunity.
We will be opening the affiliation window in May 2020 to enable clubs to begin the process as soon as they are in a position to do so and begin the administrative process early. A direct E-Mail will be circulated to all members to confirm the affiliation process has opened.
2020/21 Season Affiliation Fees
To support all clubs and leagues for their planning for the 2020/21 season, the Board of Directors have agreed that affiliations for clubs and leagues will be FREE for the 2020/21 season. This is a proactive and supportive step to help clubs and leagues plan financially as well as to support ongoing participation in the game.
We recognise that not all members will be in a position to, or want to yet, begin the affiliation process so, although we will continue to encourage members to affiliate before 1st July, there will be no late affiliation fees applied beyond this period to also support those clubs in that position.
All members will need to meet affiliation requirements for the 2020/21 season before engaging in football activity once football is able to resume. Please note that, once your affiliation has been approved, you can only play matches once notice has been given that football can resume, in accordance with Government guidelines.
National Game Insurance Scheme: 2020/21 Season
The Essex County FA continues to partner with Bluefin Sport to offer Public Liability and Personal Accident Cover under the National Game Insurance Scheme.
* Public Liability Insurance - County Cover: Please note the existing 2019/20 Public Liability Insurance extends until 30th June. The cost of the 2020/21 season product has increased by £1 to £25. However, the Essex County FA will be providing 100% of the cost of County Cover for all eligible clubs and leagues in Essex. Bluefin Sport also provide an offer of “County Cover Plus” at a total cost of £54, which includes a player-to-player awards cover. County Cover Plus can be purchased at affiliation but the additional cost of the cover will need to be covered by the purchasing organisation.
* Personal Accident Insurance Cover: As the 2019/20 season was concluded early, meaning Personal Accident cover was not in place for a portion of the season, Bluefin Sport will be offering a discount on all 2020/21 Personal Accident insurance policies. In addition to this, the Essex County FA will be providing 50% of the cost of the minimum level of personal accident cover required for affiliation for all teams. Brochures detailing the enhancements and amendments to cover are being developed by Bluefin, and will be made available in due course. An overview of the additional covers available can be found at https://ngis.bluefinsport.co.uk.
If you have a question regarding the affiliation process, please contact the relevant member of our Affiliations Team:
Group One (Braintree, Colchester, Maldon, Tendring): Jake Fairman (01245) 393080 or firstname.lastname@example.org
Group Two (Brentwood, Chelmsford, Epping Forest, Harlow, Uttlesford): Cairo Duncan (01245) 393081 or email@example.com
Group Three (Basildon, Castle Point, Rochford, Southend-on-Sea, Thurrock): Robert Craven (01245) 393082 or firstname.lastname@example.org
Group Four (Barking & Dagenham, Havering, Newham, Redbridge, Waltham Forest): Fran Smith (01245) 393083 or email@example.com
Using the FA Whole Game System
To affiliate for the 2020/21 season, visit the FA Whole Game System (WGS) portal via this link. The affiliation process is conducted electronically through the Whole Game System. Club secretaries should visit the portal to test their FAN and password details are correct.
Individuals requiring a new password can also do this here. You’ll require your FAN and date of birth, and an E-Mail will then be sent with a link to set a new password. If you have any problems attempting to log into the system, please do not hesitate to contact the County Office.
Youth Club Requirements
All youth clubs require a Club Welfare Officer who holds a valid FA DBS (Disclosure & Barring Service) Check and who has completed a Safeguarding Children Workshop and a Welfare Officer Workshop.
It is also a mandatory requirement for each chairperson, secretary, treasurer and welfare officer of clubs with youth teams to have undertaken an online ‘Safeguarding for Committee Members’ Course (link below). Should the identities of these officers change at a club during the season, they will also have to have completed the course prior to being permitted to be in role.
Furthermore, each individual who is managing or coaching players within a club is required to be detailed on the relevant team page within the FA Whole Game System (WGS), even if this changes during the season. When the individual is entered onto WGS, they will be required to be in the process of obtaining an FA DBS Check. However, for an affiliation to be accepted, this FA DBS will be required to have been completed.
Please Note: Due to the current Covid-19 situation, we are aware the problems of updating the required qualifications for individuals. With this in mind, if an individual does not have the required qualification this will not stop the affiliation being able to be completed. We will work with the club to provide an action plan to get the individuals appropriately qualified at the earliest possible opportunity, but prior to any football activity.
Click here for our courses section or here for the Safeguarding for Committee Members Course.
Safeguarding 16/17-Year-Olds Playing in Open-Age Football - Action Required
Following communication from The FA, all County FAs are now sharing requirements and best practice of safeguarding across grassroots affiliated football which encompasses 16/17-year-olds playing in open-age football.
The communication confirms that everyone working (i.e. coaching/managing) with under 18s, whether in youth or open-age adult football, are subject to The FA’s Safeguarding Policy and Procedures, underpinned by legislation. Having undertaken an audit on the FA Whole Game System, some clubs have been highlighted as having 16/17-year-old players.
Listed below are areas which these clubs will now need to consider, with the intention to implement. We recognise this will be a change in practice for some clubs and would, therefore, like to take this opportunity to share that our Designated Safeguarding Officer Helen Hever and colleague, Chloe Hookins, are here to support and assist clubs in this process.
* DBS (Disclosure Barring Service) Checks - coaches/managers and assistants, first aiders and Club Welfare Officer
* Adopting a Safeguarding Children Policy
* Appointing a Club Welfare Officer
* Sharing “Know your Rights” with 16/17-year-old players
The links below offer information, guidance and templates:
Full Guidance, Including Downloads (e.g. Safeguarding Children Policy)
Guidance and Information for 16/17-Year-Olds Participating in Open-Age Football
Helen Hever, Designated Safeguarding Officer, firstname.lastname@example.org, (01245) 393098
Chloe Hookins, Safeguarding Support Officer, email@example.com, (01245) 393093
We currently organise 22 County Cup competitions, as well as the invitational Tolleshunt D’Arcy Memorial Cup and Thames-Side Trophy. For season 2020/21, the following competitions will be running:
BBC Essex Senior Cup, BBC Essex Saturday Premier Cup, Saturday Junior Cup, Saturday Junior Trophy, Saturday Veterans Cup, Saturday Veterans Trophy, Sunday Premier Cup, Sunday Junior Cup, Sunday Junior Trophy, Sunday Veterans Cup, BBC Essex Women's Cup, Women's Trophy, Pelly Under 18s Cup, Cassels Under 16s Cup, Rosser Under 15s Cup, Andrews Under 14s Cup, Cordell Under 13s Cup, Under 12s Cup (9v9 Competition), Under 18s Girls Cup, Under 16s Girls Cup, Under 14s Girls Cup, Under 12s Girls Cup.
Discussion is ongoing in regard to being able to conclude the 2019/20 County Cup Finals, with key focus being on the safety and wellbeing of all involved. An entry fee into the County Cups for the 2020/21 season will still be required, but no increase will be applied and the fees will remain frozen in price.
Click here to view the County Cups 'Pyramid' file.
The first step for any new club is to contact us to agree a name. You will not be allowed to have a name that is similar to one that already exists or is unsuitable, and it's recommended to have several different alternatives in mind before you contact the County Office.
Other initial steps are to contact your local leagues to ensure that there is a place for your club, and pitch providers to make sure that you have somewhere to play. Click here to view further information for new clubs.