Joining the Essex Football Club Community
clubs affiliated by 1st july each year
Online FA Whole Game System
Youth Club Requirements
All youth clubs require a Club Welfare Officer who holds a valid FA Criminal Records Check (CRC) and who has completed a Safeguarding Children Workshop and a Welfare Officer Workshop.
It is also a mandatory requirement for each chairperson, secretary, treasurer and welfare officer of clubs with youth teams to have undertaken an online ‘Safeguarding for Committee Members’ Course (link below). Should the identities of these officers change at a club during the season, they will also have to have completed the course prior to being permitted to be in role.
Furthermore, each individual who is managing or coaching players within a club is required to be detailed on the relevant team page within WGS, even if this changes during the season. When the individual is entered on to WGS, they will be required to be in the process of obtaining an FA CRC. However, for an affiliation to be accepted, this FA CRC will be required to have been completed.
Click here to visit our courses section or here for the Safeguarding for Committee Members Course.
If you have a question regarding the affiliation process, please contact the relevant member of our Affiliations Team:
Group One (Braintree, Colchester, Maldon, Tendring): Anna Eborall (01245) 393080 or email@example.com or Greg Hart (01245) 393078 or firstname.lastname@example.org
Group Two (Brentwood, Chelmsford, Epping Forest, Harlow, Uttlesford): Nicola Crowl (01245) 393 081 or email@example.com
Group Three (Basildon, Castle Point, Rochford, Southend-on-Sea, Thurrock): Robert Craven (01245) 393082 or firstname.lastname@example.org
Group Four (Barking & Dagenham, Havering, Newham, Redbridge, Waltham Forest): Fran Smith (01245) 393083 or email@example.com
For season 2018/19, clubs will need to have Legal (Public) Liability Insurance and Personal Accident Insurance before their affiliation with us can be completed. Personal Accident Insurance has been required in adult football for some time, and The FA have now made the decision to make it compulsory for all youth teams.
Public Liability Insurance will again be subsidised for all grassroots clubs and provided as part of the affiliation cost by the Essex County FA. Clubs at Steps 5 and 6 of the FA National League System (Essex Senior League and Eastern Counties League) may purchase this through the Essex County FA, whilst clubs at Step 4 (Isthmian League) and above must prove that they have a policy arranged before their affiliation will be approved.
For further details on insurance schemes, please click here.
We currently organise 20 County Cup competitions, as well as the invitational Tolleshunt D’Arcy Memorial Cup. For season 2018/19, the following competitions will be running:
BBC Essex Senior Cup, BBC Essex Saturday Premier Cup, Saturday Junior Cup, Saturday Junior Trophy, Saturday Veterans Cup, Sunday Premier Cup, Sunday Junior Cup, Sunday Junior Trophy, Sunday Veterans Cup, BBC Essex Women's Cup, Women's Trophy, Pelly Under 18s Cup, Cassels Under 16s Cup, Rosser Under 15s Cup, Andrews Under 14s Cup, Cordell Under 13s Cup, Under 12s Cup (9v9 Competition), Under 18s Girls Cup, Under 16s Girls Cup, Under 14s Girls Cup.
To see which competitions your teams may be eligible to play in, consult the ‘Cups Pyramid’ file in ‘Related Documents’ below, where you can also find the 2018/19 Rule Changes.
The first step for any new club is to contact us to agree a name. You will not be allowed to have a name that is similar to one that already exists or is unsuitable, and it's recommended to have several different alternatives in mind before you contact the County Office.
Other initial steps are to contact your local leagues to ensure that there is a place for your club, and pitch providers to make sure that you have somewhere to play. Click here to view further information for new clubs.
Fees & Payment
All fees are calculated through the entries which are made on WGS. Teams have the opportunity to enter County Cup competitions, which are available through the team page of the affiliation process.
Once submitted, we will check your online application for affiliation and contact you to confirm if it has been approved, or to advise what else needs to be done. Once approved, payment can also be made online. Due to the reviewing process, it is recommended to return to the portal to check if the invoice is ready to be paid.
Club Fees: Senior (Football League and Step 1) £125, Senior (Steps 2-4) £100, Senior (Steps 5-6) £90, Senior (Step 7) £60, All Junior Clubs £35, All Youth Clubs £35, All Additional Teams £12
Cup Entry Fees: Senior Cup £80, Saturday/Sunday Premier Cup £27, All Other County Cups £15
Leagues: Leagues with 1 or 2 Divisions £30, Leagues with 3 or More Divisions £40, Youth Leagues with 1 or 2 Age Groups £30, Youth Leagues with 3 or More Age Groups £40
All Public Liability Insurance £18 (for 2018/19, the Essex County FA have agreed to cover the cost of Bluefin 'Countycover' on behalf of all member clubs who require it). Personal Accident Insurance to the equivalent of Bluefin’s ‘Intermediate’ package is required to complete adult affiliations. For youth clubs, the ‘Superior Gold’ level is required. For 2018/19, the Essex County FA have agreed to cover £20 (adults) and 50% (youth) of this cost
Late Affiliation Fee 2018/19 £25