Joining the Essex Football Club Community
clubs affiliated by 1st july each year
Online FA Whole Game System
The affiliation process takes place between May and July each year, and existing member clubs have until 1st July to ensure theirs is complete in time for the forthcoming season. For season 2019/20, the Essex County FA are trialling a later deadline for entries into one of the County Cups. This will be 31st July.
Essex categorises clubs into six different statuses: Senior (which encompasses clubs from the FA Premier League, the Football League, the National League, the Isthmian League, the Essex Senior League and the Eastern Senior League), Step 7 (clubs in the top division of the Essex Olympian League and the Essex & Suffolk Border League), Junior (all other adult football, including Under 19s, Under 21s and veterans), Youth (from Under 7s up to Under 18s), Women and Girls.
Access our ‘Frequently Asked Questions’ PDF file in 'Related Documents' at the bottom of this page.
Youth Club Requirements
All youth clubs require a Club Welfare Officer who holds a valid FA DBS (Disclosure & Barring Service) Check and who has completed a Safeguarding Children Workshop and a Welfare Officer Workshop.
It is also a mandatory requirement for each chairperson, secretary, treasurer and welfare officer of clubs with youth teams to have undertaken an online ‘Safeguarding for Committee Members’ Course (link below). Should the identities of these officers change at a club during the season, they will also have to have completed the course prior to being permitted to be in role.
Furthermore, each individual who is managing or coaching players within a club is required to be detailed on the relevant team page within the FA Whole Game System (WGS), even if this changes during the season. When the individual is entered onto WGS, they will be required to be in the process of obtaining an FA DBS Check. However, for an affiliation to be accepted, this FA DBS will be required to have been completed.
Click here for our courses section or here for the Safeguarding for Committee Members Course.
If you have a question regarding the affiliation process, please contact the relevant member of our Affiliations Team:
Group One (Braintree, Colchester, Maldon, Tendring): Jake Fairman (01245) 393080 or firstname.lastname@example.org
Group Two (Brentwood, Chelmsford, Epping Forest, Harlow, Uttlesford): Greg Hart (01245) 393078 or email@example.com
Group Three (Basildon, Castle Point, Rochford, Southend-on-Sea, Thurrock): Robert Craven (01245) 393082 or firstname.lastname@example.org
Group Four (Barking & Dagenham, Havering, Newham, Redbridge, Waltham Forest): Fran Smith (01245) 393083 or email@example.com
Using the FA Whole Game System
To affiliate for the 2019/20 season, visit the FA Whole Game System (WGS) portal via this link. The affiliation process is conducted electronically through the Whole Game System. Club secretaries should visit the portal to test their FAN and password details are correct.
Individuals requiring a new password can also do this here. You’ll require your FAN and date of birth, and an E-Mail will then be sent with a link to set a new password. If you have any problems attempting to log into the system, please do not hesitate to contact the County Office.
For season 2019/20, clubs will need to have Legal (Public) Liability Insurance and Personal Accident Insurance before their affiliation with us can be completed.
Public Liability Insurance will again be subsidised for all grassroots clubs and provided as part of the affiliation cost by the Essex County FA. Clubs at Steps 5 and 6 of the FA National League System (Essex Senior League and Eastern Senior League) may purchase this through the Essex County FA, whilst clubs at Step 4 (Isthmian League) and above must prove that they have a policy arranged before their affiliation will be approved.
For further details on insurance schemes, please click here.
We currently organise 20 County Cup competitions, as well as the invitational Tolleshunt D’Arcy Memorial Cup. For season 2019/20, the following competitions will be running:
BBC Essex Senior Cup, BBC Essex Saturday Premier Cup, Saturday Junior Cup, Saturday Junior Trophy, Saturday Veterans Cup, Sunday Premier Cup, Sunday Junior Cup, Sunday Junior Trophy, Sunday Veterans Cup, BBC Essex Women's Cup, Women's Trophy, Pelly Under 18s Cup, Cassels Under 16s Cup, Rosser Under 15s Cup, Andrews Under 14s Cup, Cordell Under 13s Cup, Under 12s Cup (9v9 Competition), Under 18s Girls Cup, Under 16s Girls Cup, Under 14s Girls Cup.
To see which competitions your teams may be eligible to play in, consult the ‘County Cup Pyramid and Rule Changes 2018-19’ file in ‘Related Documents’ below, where you can also find the 2019/20 Rule Changes.
The first step for any new club is to contact us to agree a name. You will not be allowed to have a name that is similar to one that already exists or is unsuitable, and it's recommended to have several different alternatives in mind before you contact the County Office.
Other initial steps are to contact your local leagues to ensure that there is a place for your club, and pitch providers to make sure that you have somewhere to play. Click here to view further information for new clubs.
Fees & Payment
All fees are calculated through the entries which are made on WGS. Teams have the opportunity to enter County Cup competitions, which are available through the team page of the affiliation process.
Once submitted, we will check your online application for affiliation and contact you to confirm if it has been approved, or to advise what else needs to be done. Once approved, payment can also be made online. Due to the reviewing process, it is recommended to return to the portal to check if the invoice is ready to be paid.
Club Fees: Senior (Football League and Step 1) £125, Senior (Steps 2-4) £100, Senior (Steps 5-6) £90, Senior (Step 7) £60, All Junior Clubs £35, All Youth Clubs £35, All Additional Teams £12
Cup Entry Fees: Senior Cup £80, Saturday/Sunday Premier Cup £27, All Other County Cups £15
Leagues: Leagues with 1 or 2 Divisions £30, Leagues with 3 or More Divisions £40, Youth Leagues with 1 or 2 Age Groups £30, Youth Leagues with 3 or More Age Groups £40
All Public Liability Insurance £20 (for 2019/20, the Essex County FA have agreed to cover the cost of Bluefin 'Countycover' on behalf of all member clubs who require it). Personal Accident Insurance to the equivalent of Bluefin’s ‘Intermediate’ package is required to complete adult affiliations. For youth clubs, the ‘Superior Gold’ level is required. For 2019/20, the Essex County FA have agreed to cover £20 (adults) and 50% (youth) of this cost
Late Affiliation Fee 2019/20 £25