Affiliation

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The affiliation process takes place between May and July each year, and existing member clubs have until 1st July to ensure theirs is complete in time for the forthcoming season. This is also the deadline for entries into one of the County Cups and to avoid the late affiliation fee.

Essex categorises clubs into six different statuses: Senior (which encompasses clubs from the FA Premier League, the Football League, the National League, the Isthmian League, the Essex Senior League and the Eastern Counties League), Step 7 (clubs in the top division of the Essex Olympian League and the Essex & Suffolk Border League), Junior (all other adult football, including under 19s, under 21s and veterans), Youth (from under 7s up to under 18s), Women's and Girls'.

If you have a question regarding the affiliation process, please contact the relevant member of our Affiliations Team:
Group One (Braintree, Colchester, Maldon, Tendring): Anna Eborall (01245 393 080 or anna.eborall@essexfa.com) or Greg Hart (01245 393 078 or greg.hart@essexfa.com)
Group Two (Brentwood, Chelmsford, Epping Forest, Harlow, Uttlesford): Nicola Crowl (01245 393 081 or nicola.crowl@essexfa.com)
Group Three (Basildon, Castle Point, Rochford, Southend-on-Sea, Thurrock): Robert Craven (01245 393 082 or robert.craven@essexfa.com)
Group Four (Barking & Dagenham, Havering, Newham, Redbridge, Waltham Forest): Fran Smith (01245 393 083 or fran.smith@essexfa.com

Please click here to access our Frequently Asked Questions about the Affiliation process.

Using the Whole Game System

The affiliation process is conducted electronically through the Whole Game System. Club secretaries should visit the portal at https://wholegame.thefa.com/ to test their FAN and password details are correct. Any individuals requiring a new password can do so via https://www.thefa.com/account/RequestPasswordReset. You will require your FAN and date of birth, and an email will then be sent with a link to set a new password, which must contain at least six characters, including an upper case letter, a lower case letter and a number or symbol. If you have any problems attempting to log into the system, please do not hesitate to contact the County Office. 

To affiliate for the 2017/18 season, click here to advance to the FA Whole Game System portal.

Insurance

For season 2017/18, clubs will need to have Legal (Public) Liability Insurance and Personal Accident Insurance before their affiliation with us can be completed. Personal Accident Insurance has been required in adult football for some time, and The FA have now made the decision to make it compulsory for all youth teams. Public Liability Insurance will again be subsidised for all grassroots clubs and provided as part of the affiliation cost by Essex FA. Clubs at Steps 5 and 6 of the National League System (Essex Senior League and Eastern Counties League) may purchase this through Essex FA, whilst clubs at Step 4 (Isthmian League) and above must prove that they have a policy arranged before their affiliation will be approved. 

For further details on insurance schemes, please click here.

Youth Club Requirements

All youth clubs require a Club Welfare Officer who holds a valid FA CRB Check and who has completed a Safeguarding Children Workshop and a Welfare Officer Workshop. It is also a mandatory requirement for each chairperson, secretary and welfare officer of clubs with youth teams to have undertaken an online ‘Safeguarding for Committee Members’ course.

Furthermore, each individual who is managing or coaching players within a Club is required to be detailed on the relevant team page within WGS, even if this changes during the season. When the individual is entered on to WGS, they will be required to be in the process of obtaining an FA CRC. However, for an affiliation to be accepted, this FA CRC will be required to have been completed.

County Cups

We currently organise 20 County Cup competitions, as well as the invitational Tolleshunt D’Arcy Memorial Cup. For season 2017/18, the following competitions will be running: BBC Essex Senior Cup, BBC Essex Saturday Premier Cup, Saturday Junior Cup, Saturday Junior Trophy, Saturday Veterans Cup, Sunday Premier Cup, Sunday Junior Cup, Sunday Junior Trophy, Sunday Veterans Cup, BBC Essex Women's Cup, Women's Trophy, Pelly Under 18s Cup, Cassels Under 16s Cup, Rosser Under 15s Cup, Andrews Under 14s Cup, Cordell Under 13s Cup, Under 12s Cup (9v9 Competition), Under 18s Girls Cup, Under 16s Girls Cup, Under 14s Girls Cup. 

To see which competitions your teams may be eligible to play in, click here. 

Click here to familiarise yourselves with County Cup Rule changes for season 2017/18. 

For more information on our County Cup competitions, please click here.

Affiliation Drop-In Sessions

This season, Essex FA have decided to invite clubs to attend Affiliation Drop-In Sessions to help with the affiliation process. If you would like to call in at The County Office on any of the dates below to discuss the process and run through the steps for your club, please contact Robert Craven on 01245 393 082 or via robert.craven@essexfa.com:

Friday 26th May 2017 - 5:00pm to 8:00pm
Friday 2nd June 2017 - 5:00pm to 8:00pm
Wednesday 7th June 2017 - 5:00pm to 8:00pm
Tuesday 13th June 2017 - 5:00pm to 8:00pm
Monday 19th June 2017 - 5:00pm to 8:00pm
Thursday 29th June 2017 - 5:00pm to 8:00pm 

For more information on the Affiliation Drop-In Sessions, which will also include assistance with the Player Registration process, please click here.

New Clubs

The first step for any new club is to contact Essex FA to agree a name. You will not be allowed to have a name that is similar to one that already exists or that is unsuitable and it's recommended to have several different alternatives in mind before you contact the County Office. Other initial steps are to contact your local leagues to ensure that there is a place for your club, and pitch providers to make sure that you have somewhere to play. 

Click here to view further information for new clubs.

Fees & Payment

All fees are calculated through the entries which are made on the Whole Game System. Teams have the opportunity to enter County Cup competitions, which are available through the team page of the affiliation process. Once submitted, we will check your online application for affiliation, and contact you to confirm if it has been approved, or to advise what else needs to be done. Once approved, payment can also be made online. Due to the reviewing process, it is recommended to return to the portal to check if the invoice is ready to be paid. 

Click here for a full list of potential fees and payments.

Annual Report

Click here to read our latest Annual Report, including details on our Development and Governance activities.

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